Information contained in the Finnish Trade Register
The Finnish Patent and Registration Office (PRH) enters in the Finnish Trade Register details of companies on the basis of notifications, applications and communications it receives.
The contents of the Finnish Trade Register are regulated by Finnish law.
Information sources of the Finnish Trade Register
The contents of the Finnish Trade Register are based on
- information that is submitted by the companies themselves
- information that is submitted by Courts of Justice and other authorities.
On 2 March 2023, the exchange of information between the business registers in EU countries was expanded. If limited liability companies or public limited companies have branches in other EU countries, the PRH records their branch details in the Finnish Trade Register. We register the branch details as soon as EU countries send them to us.
Under section 32 of the Finnish Trade Register Act, the PRH can access the population information system in order to update its data sets and verify the personal data of persons mentioned in notifications and their accompanying documents.
According to section 21 of the Finnish Business Prohibition Act, the Legal Register Centre in Finland provides the Finnish Trade Register with details on business prohibitions in force and when they begin and end. These details are then updated in the Trade Register System. Business prohibitions do not apply to activities as a holder of procuration, silent partner, person authorised to sign for a company, or representative according to the Finnish Enterprise Act. Detailed information on the contents of a restricted business prohibition when the prohibition does not concern the person's certain roles in the company is available in the PRH's customer service.
Information entered in the Finnish Trade Register
Register entries of different company types are defined by the Finnish Trade Register Act and Finnish legislation concerning various company types and business activities in general. Examples of such legislation are the Limited Liability Companies Act, the Partnerships Act, and the Restructuring of Enterprises Act.
Normally, at least the following information is registered for each company type:
- Name of the company
- Place of registered office (domicile) of the company
- Line of business of the company
- Representative(s) for the company
- Address of the company
Other details are also entered in the register, depending on the company type. Read the Finnish Trade Register Act.Open link in a new tab
The register extracts of companies may look different depending on the company type and the matters reported by the companies. Register extracts may also differ from each other due to law amendments.
Personal data is also entered in the Finnish Trade Register.
Read more about the processing and disclosure of personal data in the privacy statement for the Finnish Trade Register.
Trade Register notification and its enclosures
In addition to the details contained in the register extract, information on companies is also available in the notifications filed with the Finnish Trade Register and in enclosed documents, such as the Minutes of the General Meeting and Board Minutes. The documents are open to public inspection and are available to anyone. Read more about the public nature of the Finnish Trade Register.Open link in a new tab
The Finnish Trade Register's basic material also includes the organisation rules enclosed with the companies' notifications, such as Articles of Association and Partnership Agreements. Read more about the information services of the Finnish Trade Register.
Contents of the Finnish Trade Register in table format
Below you will find a table which shows the information entered on different company types. It does not, however, include all details: other entries are also made in the register. It is not possible to register all the register entries mentioned in the table for each and every company type.
| Information entered in the register | Description of entry |
|---|---|
| Accounting period | When the accounting period starts and ends; exceptional accounting period |
| Address and contact details |
Postal address, street address, email, telephone number, website address |
| Amendments to Articles of Association | Date of General Meeting that decided on the amendments |
| Amendments to Partnership Agreement | Date of amendment to Partnership Agreement |
| Auditors | Details of the auditor, the audit firm and the auditor with principal responsibility |
| Authorisations for the Board of Directors to issue shares, to grant option rights and other special rights, or to redeem and acquire company shares | Date of General Meeting on which the decision on authorisation was taken, date when the authorisation expires, scope of authorisation, and the number of shares that the authorisation concerns |
| Auxiliary company name | The auxiliary company name under which the company runs a part of its operations |
| Bankruptcy | Bankruptcy proceedings have begun, bankruptcy is dismissed, bankruptcy proceedings are terminated, company is dissolved or final settlement, business activities continue after bankruptcy |
| Beneficial owner |
Information as to whether the company has filed a notification of beneficial owners |
| Board of Directors | Personal details and position of members of the Board of Directors (chairperson, ordinary member, deputy member) |
| Company name | Name of the company |
| Demerger | See 'merger' |
| Domicile (municipality where the company is managed, place of registered office) | Municipality in Finland |
| Financial statement documents | Period of financial statement; details of consolidated financial statements, if any |
| Finnish Business Identity Code (Business ID) |
Seven digits, a dash and a control mark (for example 1234567-8) |
| Foreign branches | Name, registration number, EUID, and country of registration of the branch registered in another EU country. |
| House manager | Details of the house manager, the house management company and the house manager with principal responsibility |
| Incorporation details |
Date of signature of Memorandum of Association or Partnership Agreement |
| Legal representation | Information on, for example, the right of the Board of Directors to represent the company / the co-operative pursuant to the Limited Liability Companies Act or the Co-operatives Act |
| Line of business | The line of business of the company |
| Line of business of the auxiliary company name | The part of the actual line of business where the auxiliary company name is being used |
| Liquidation | Going into liquidation; public summons to creditors; liquidation proceedings are terminated; company is dissolved; extended liquidation, if any; liquidator (liquidator or substitute liquidator, personal details, how the liquidator represents the company) |
| Managing director | Personal details and position (managing director, substitute for the managing director) of the Managing Director |
| Merger | Companies participating in the merger and their Business IDs, date of signature of the draft terms of merger, public notice to the creditors, implementation of the merger, final settlement |
| Nominal value |
Nominal value of a share as provided for in Articles of Association |
| Number of shares |
Number of shares of different classes |
| Option rights and other special rights | Date of General Meeting or Board Meeting; number of shares of different classes given |
| Parallel company name | Company name in another language and name of that language |
| Partners | Personal details and position (general or silent partner) of partners. Amount of contribution made by silent partners. If the partner is a legal person: its name, registration number, and register in which the legal person is entered. |
| Persons authorised to sign the company name | Personal details of the person authorised to sign the company name and how this is done (individually, or two or several jointly) |
| Post capital contribution | Date of General Meeting that accepted the agreement to acquire property to the public limited liability company through post capital contribution |
| Private trader |
Personal details of the trader |
| Procuration rights | Personal details of the holder of procuration rights and how he or she represents the company (individually, or two or several jointly) |
| Registration date |
Date on which the PRH has made the register entry |
| Representation |
Provision in Articles of Association or in rules on the representation of the company |
| Representation rights |
Personal details of the person authorised to represent the company and how this is done (individually, or two or several jointly) |
| Representative | Personal details |
| Restructuring | Temporary prohibitions or termination of temporary prohibitions, if any; restructuring proceedings have begun; restructuring proceedings are terminated; liquidator |
| Share capital | Amount of share capital |
| Share price | Amount of share price (nominal value) |
| Shares belonging to different classes |
Share classes and their number |
| Supervisory Board | Personal details and position of members of the Supervisory Board (chairperson, ordinary member, deputy member) |
| Termination | Date of termination, type of termination (for example, the company has merged with another company, bankruptcy, the company is dissolved, the company is deleted from the register under section 29 of the Trade Register Act, liquidation) |
| Trade Register number | Replaced by the Business ID on 1 April 2001. Given to companies registered before 1 April 2001 |